Support Services Trainee Administrator
| Location | Caplich Quarry, Alness |
|---|---|
| Working Hours |
Full time 37.5 hours per week (Mon-Fri 8.30am to 5pm with 1 hour for lunch) |
| Probationary Period | 3 months from commencement |
| Duration | 2 year fixed term contract |
| Remuneration | In accordance with National Minimum Wage Rates |
| Holidays | 30 days per year |
| Other benefits |
-Death in Service -Company Pension Contribution -Supportive & collaborative environment -Cycle to Work Scheme |
Core Functions of Role and Training
- Assist the Support Service teams (Finance/People & Culture/Marketing/IT Services) with all administrative and operational support, while developing your skills, knowledge and experience as directed by the General Ledger Coordinator or the Accounts Team Manager.
- You will undertake work-based training to attain a Modern Apprenticeship/SCQF Level 6 in Business Administration which will be carried out through the Highland Learning Academy. You will be allocated protected time at work to maintain your studies
Key Duties and Responsibilities
As the Support Services Trainee Administrator your duties will include:
- Answering and directing telephone calls, manage the switchboard and voicemail system
- Managing incoming and outgoing mail as well as the inbox of the generic email accounts
- Management of meeting rooms and bookings
- Petty Cash handling
- Data entry and record maintenance, filing and document management
- Ordering and monitoring office supplies
- Supporting the departmental office teams with administrative requests
- Checking information for accuracy while maintaining confidential records appropriately
- Completing training and development activities
- Undertaking any other reasonable duties that are appropriate to the role
Qualifications, Experience and Personal Attributes
The successful applicant will require the following skills and experience:
- English and Maths at National Level 5
- Computer literate with a basic understanding of Microsoft Office Suite
- Good communication, verbal, listening and written skills and able to liaise professionally with both external clients and internal colleagues
- Ability to follow instructions and agreed processes
- Promote a good image of self and the company
- Demonstrate a high level of organisational skills with an aptitude for multi-tasking and efficiently structure daily tasks
- Demonstrate a strong attention to detail
- Demonstrate an enthusiasm and willingness to learn and undertake an Apprenticeship in SCQF Level 6 Business Administration
- Flexible and willing to undertake tasks outwith the key job responsibilities
- Be trustworthy, friendly, punctual and reliable
If this sounds like the perfect fit for you, please send your cv to careers@patmunro.co.uk
