Payroll Administrator

Position

The ideal candidate will be responsible for completing the weekly/monthly payroll in a timely manner.  This is a Part-time, Temporary (to cover maternity leave until the return of the post holder ) position within the Accounts Department is based at our main offices at Averon House, Alness and will be answering to the Accounts Manager and ultimately the Company Accountant.  This role will include additional accounts functions.

Principal Job Responsibilities

As a Payroll Administrator, you will be required to undertake the following: -

• Administration of both weekly and monthly payrolls of both Pat Munro (Alness) Ltd and Pat Munro Construction Ltd
• Manual input of certain employee hours
• Processing any new starts and leavers and associated paperwork
• Calculation of any wages arrestment’s
• Processing deductions re cash advances/ employee sales ledger accounts
• Processing of Statutory Payments e.g. SSP,SMP,SPP
• General amendments to pay rates, PAYE tax codes, personnel details etc.
• Payrolling of benefits – currently company cars.
• Run all payroll reports and check for accuracy
• Process payroll to BACS
• Print payslips and any P45’s
• Process cashbook and nominal analysis transfers
• Process online returns to HMRC
• Update payroll periods.
• Administration of Company Auto-enrolment Pension Scheme
• Addition of New Starts to pension scheme, and removal of leavers from pension scheme.
• Applying correct pension deduction % or fixed amounts to each employee
• Updating employee records in relation to auto-enrolment, postponement and opt out.
• Ensure correct employee pension status after each payroll run.
• Inform employees of their status and any change in status.
• Run Auto-enrolment Details and Pension Scheme Contribution reports weekly and check for accuracy
• Keep all reports as required by the Pensions Regulator
• Administration of pension records to ensure compliance with Pension Regulator rules on opt outs and re enrolment dates
• Upload weekly eligible worker details to the pension scheme.
• Check payments for accuracy
• Update employee records in relation to actions required from the pension scheme

The above list is not exhaustive.

Applicant

The successful applicant will ideally have the following skills, qualities & experience:

• Must have previous experience in payroll administration
• Have knowledge and experience of general accounting functions
• Very structured and diligent approach to task management and record keeping
• Good communication skills, with both company clients and other company personnel
• Have an aptitude for multi-tasking and efficiently structure daily tasks
• Be computer literate with experience in word, excel, and accounting packages
• The ability to assist and co-operate with other personnel
• The ability to promote a good image of self and the company
• Flexibility and willingness to undertake tasks outwith the key job responsibilities
• Be trustworthy, friendly, timeous and reliable.